***Monday, October 21, 2019, at 9:00 a.m., Commissioners met in regular session with Chairman Dan Dinning, Commissioner Wally Cossairt, Commissioner Walt Kirby, Clerk Glenda Poston, and Deputy Clerk Michelle Rohrwasser.
County resident Marty Martinez and Blue Sky Broadcasting News Reporter Mike Brown were in attendance of the meetings off and on throughout the day.
9:00 a.m., Road and Bridge Department Co-Superintendents Renee Nelson and Randy Morris joined the meeting to give the departmental report. A written report was provided.
Commissioners gave the opening invocation and said the Pledge of Allegiance.
Mr. Morris spoke of screening sand and hauling it to different locations so it’s ready for winter. Ms. Nelson informed Commissioners that she spoke to Western States Equipment about the CAT excavator and financing. Road and Bridge can buy the equipment on the payment schedule and pay it off later. Commissioner Cossairt said the first payment would be due October 2020. Clerk Poston said what is getting paid off may be covering the first year’s payment. The financing option with the larger payment of $30,117 will have the least interest and there is no balloon with this option.
Commissioner Cossairt moved to accept the piggy back, Agreement #Q000160056-10, from Western States Equipment for a 2019 Caterpillar 309 track excavator with mulching head and two attachments for $149,313.23 with a trade in of $40,000 for the Road and Bridge Department’s existing excavator. Annual payments are to be $30,117.90 and associated documents can be signed once reviewed by the county civil attorney. Commissioner Kirby second. Motion passed unanimously.
Commissioner Kirby moved to authorize the Chairman to sign the Western States Equipment Sales Agreement regarding the 2019 Caterpillar 309 Track Excavator that was approved via the piggyback bid process. Commissioner Cossairt second. Motion passed unanimously.
Commissioner Cossairt moved to authorize the Chairman to sign the Local Public Agency’s Certificate of Completion of Right-Of-Way Activities for the following project: STC-5804, Deep Creek Loop; JCT US95 to Lions Den Road, Key No. 20215, Project No. A020(215). Commissioner Kirby second. Motion passed unanimously.
Mr. Morris and Ms. Nelson discussed bridge repairs needed for Trout Creek and Ruby Creek bridges. It was said that it’s possible the county could get a better contract if work was done for both Ruby Creek Bridge #3 and #4 at the same time. Road and Bridge already has decking for Bridge #4. Mr. Morris said Ruby Creek Bridge #3 may need to have the same work done as was done to Ruby Creek Bridge #2. Chairman Dinning said across the state every county is having issues with bridge inspections. Mr. Morris said a lot of Boundary County’s issues is due to having old wood bridges.
Commissioners briefly discussed the matter of signing a road approach permit when the county is the property owner.
Clerk Poston mentioned a large roll-up garage bay door and room heaters will soon be removed from the armory so Road and Bridge could take a look at those to see if they can use them. Ms. Nelson commented on trying to get to where the sand sheds are kept warm for the equipment.
The meeting with Ms. Nelson and Mr. Morris ended at 9:25 a.m.
Commissioner Cossairt moved to approve the Addendum to the Airport Manager’s Agreement for fiscal year 2019-2020. Commissioner Kirby second. Motion passed unanimously.
Commissioner Cossairt moved to approve the Certificate of Residency for Serenity Fahey. Commissioner Kirby second. Motion passed unanimously.
Commissioner Kirby moved to approve and sign the minutes of September 16, 2019. Commissioner Cossairt second. Motion passed unanimously.
Commissioner Cossairt moved to adopt Resolution 2020-2. A resolution to increase the Road and Bridge budget due to receipt of unanticipated funds. Commissioner Kirby second. Motion passed unanimously. Resolution 2020-2 reads as follows:
RESOLUTION 2020-2
INCREASE ROAD & BRIDGE BUDGET DUE TO RECEIPT OF UNANTICIPATED FUNDS
WHEREAS, the Board of County Commissioners, County of Boundary, State of Idaho, did establish an operating budget for the Road & Bridge Fund for fiscal year 2019-2020, and
WHEREAS, funds have been received from the Local Highway Technical Assistance Council for a Local Strategic Initiative Project, and
WHEREAS, those funds were deposited into the Auditor’s Trust account, and
WHEREAS, the Road & Bridge Fund for fiscal year 2019-2020 is in need of additional revenue in the amount of $290,771.23 for the Local Strategic Initiative Plato Drive and Tobe Way Project, and
WHEREAS, the addition of this revenue does not affect the tax levy for Boundary County, and
WHEREAS, the Boundary County Commissioners deem it in the best interest of the general public of Boundary County to increase the Fiscal Year 2019-2020 Road & Bridge Budget for that purpose, and
WHEREAS, it is appropriate to transfer cash from the Auditor’s Trust Fund Number 9101-00-099-00 in the amount of $290,771.23, and increase the Boundary County Road & Bridge Fund Revenue Account Number 02-00-391-018 and the Road & Bridge Expense Account Number 02-00-0670-0010, Contracts-Road Construction, in the amount of $290,771.23.
NOW THEREFORE, upon motion duly made, seconded and unanimously carried,
IT IS RESOLVED that the transfer of cash from the Auditor’s Trust Fund Number 9101-00-099-00 in the amount of $290,771.23, and the increase to the Boundary County Road & Bridge Fund Revenue Account Number 02-00-391-018 and the Road & Bridge Expense Account Number 02-00-0670-0010, Contracts-Road Construction, in the amount of $290,771.23 is hereby authorized and ordered, and
IT IS FURTHER RESOLVED that the Clerk is instructed to deliver certified copies of this resolution to the Boundary County Treasurer and the Boundary County Auditor.
PASSED this 21st day of October 2019.
COUNTY OF BOUNDARY
BOARD OF COUNTY COMMISSIONERS
s/_________________________________
Dan R. Dinning, Chairman
s/_________________________________
Wally Cossairt, Commissioner
s/_________________________________
Walt Kirby, Commissioner
ATTEST:
s/_________________________________________________
Glenda Poston, Clerk of the Board of County Commissioners
Recorded as instrument #279597
Commissioner Cossairt moved to adopt Resolution 2020-3. A resolution to transfer cash in the Airport grant budget to the Airport budget. Commissioner Kirby second. Motion passed unanimously. Resolution 2020-3 reads as follows:
RESOLUTION 2020-3
TRANSFER CASH IN THE AIRPORT
GRANT BUDGET TO THE AIRPORT BUDGET
WHEREAS, the Board of County Commissioners, County of Boundary, State of Idaho, did establish operating budgets for the fiscal year 2019-2020 Boundary County Airport Budget and the Boundary County Airport Grant Budget, and
WHEREAS, $36,945.27 in grant funds has been received from the Federal Aviation Administration (FAA) as reimbursement for invoices Boundary County paid out of the Airport Budget, Fund Number 03, for Airport Improvement Project Number 3-16-0004-016-2019, and
WHEREAS, Boundary County expended funds out of the Airport Budget, Fund Number 03, to pay for the invoices related to Airport Improvement Project Number 3-16-0004-016-2019, and
WHEREAS, it is appropriate to transfer the grant funds received from the FAA as reimbursement from the Airport Grant Budget, Fund Number 62, to the Airport Budget, Fund Number 03, and
WHEREAS, the addition of this revenue does not affect the tax levy for Boundary County, and
NOW THEREFORE, upon motion duly made, seconded and unanimously carried,
IT IS RESOLVED that the transfer of $36,945.27 from the Airport Grant Budget, Fund Number 62, to the Airport Budget, Fund Number 03, thereby increasing the Airport cash Account Number 03-00-100-00 is hereby authorized and ordered, and
IT IS FURTHER RESOLVED that the Clerk is instructed to deliver certified copies of this resolution to the Boundary County Treasurer and the Boundary County Auditor.
DATED this 21st day of October 2019.
COUNTY OF BOUNDARY
BOARD OF COUNTY COMMISSIONERS
s/______________________________
Dan R. Dinning, Chairman
s/_______________________________
Wally Cossairt, Commissioner
s/_______________________________
Walt Kirby, Commissioner
ATTEST:
s/_______________________________________________
Glenda Poston, Clerk of the Board of County Commissioners
Recorded as instrument #279598
9:30 a.m., Commissioners contacted County Civil Attorney Tevis Hull via telephone.
Assessor Dave Ryals and Chief Deputy Clerk Tracie Isaac joined the meeting at 9:32 a.m.
Commissioner Cossairt moved to go into executive session pursuant to Idaho Code 74-206(1)b, to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student; and Idaho Code 74-206(1)f, to communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. Commissioner Kirby second. Commissioners voted as follows: Chairman Dinning “aye”, Commissioner Cossairt “aye” and Commissioner Kirby “aye”. Motion passed unanimously. No action was taken.
Assessor Ryals and Chief Deputy Clerk Isaac left the meeting at 10:08 a.m.
The executive session ended at 10:20 a.m. No action was taken.
Boundary Ambulance Service Chief Jeff Lindsey and Boundary Ambulance Service Board Chairperson Nancy Russell joined the meeting.
10:20 a.m., Commissioner Cossairt moved to recess as the Boundary County Board of Commissioners and convene as the Boundary County Ambulance Service District Governing Board. Commissioner Kirby second. Motion passed unanimously.
*Please see Boundary County Ambulance Service District Governing Board meeting minutes*
10:33 a.m. Commissioner Cossairt moved to adjourn as the Boundary Ambulance Service District Governing Board and to reconvene as the Board of Boundary County Commissioners. Commissioner Kirby second. Motion passed unanimously.
Chief Lindsey and Ms. Russell left the meeting.
10:40 a.m. Chairman Dinning updated those present on the evening’s agenda for the Kootenai (KVRI) meeting.
Commissioners tended to administrative duties.
11:00 a.m., Planning and Zoning Administrator John Moss joined the meeting.
Chairman Dinning discussed getting Mr. Moss assistance for his office. Mr. Moss said he has someone in mind who could assist him as this person has reviewed the Land Use Ordinance and Comprehensive Plan.
The meeting with Mr. Moss ended at 11:10 a.m.
Commissioners recessed for lunch at 11:30 a.m.
1:30 p.m., Commissioners reconvened for the afternoon session with Chairman Dan Dinning, Commissioner Wally Cossairt, Commissioner Walt Kirby, Clerk Glenda Poston, and Deputy Clerk Michelle Rohrwasser.
1:30 p.m., 9B Trails Members Scott Bourassa, Oliva Drake and Bob Blanford joined the meeting.
Mr. Bourassa said County Civil Attorney Tevis Hull’s email to him stated that Attorney Hull wanted to make sure that 9B Trails is a 501©3, he also wants to see that Exhibit A is attached to the agreement and that Exhibit B needs to be amended to reflect that Boundary County and it’s volunteers are held harmless.
Chairman Dinning said the agreement for Section 16 is in order once Attorney Hull approves it. Mr. Bourassa said they’ve been in communication with Idaho Department of Lands. Chairman Dinning mentioned signing the agreement subject to Attorney Hull’s approval.
Commissioner Cossairt moved to enter into an agreement with 9B Trails regarding the Volunteer Maintenance Agreement with Boundary County subject to County Civil Attorney Hull’s approval. Commissioner Kirby second. Motion passed unanimously.
Clerk Poston questioned the $500 that is owed to the Idaho Department of Lands. Commissioners said they have not yet signed that agreement.
The meeting with Mr. Bourassa, Ms. Drake and Mr. Blanford ended at 1:50 p.m.
2:00 p.m., Solid Waste Department Superintendent Claine Skeen joined the meeting.
Commissioner Cossairt moved to go into executive session pursuant to Idaho Code 74-206(1)b, to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. Commissioner Kirby second. Commissioners voted as follows: Chairman Dinning “aye”, Commissioner Cossairt “aye” and Commissioner Kirby “aye”. Motion passed unanimously. The executive session ended at 2:50 p.m. No action was taken.
Mr. Skeen left the meeting.
Commissioners tended to administrative duties.
There being no further business, the meeting adjourned at 3:00 p.m.
***Tuesday, October 22, 2019, at 9:00 a.m., Commissioners met in regular session with Chairman Dan Dinning, Commissioner Wally Cossairt, Commissioner Walt Kirby, Clerk Glenda Poston, and Deputy Clerk Michelle Rohrwasser.
9:00 a.m., Commissioners held an elected officials/department heads meeting. Present were: Chairman Dan Dinning, Commissioner Wally Cossairt, Commissioner Walt Kirby, Emergency Manager Andrew O’Neel, Sheriff Dave Kramer, Noxious Weeds Department Superintendent Dave Wenk, Road and Bridge Department Co-Superintendent Randy Morris, Prosecutor’s Office Manager Tammie Goggia, Veterans Service Officer Ron Self, Planning and Zoning Department Administrator John Moss, Treasurer Sue Larson, Assessor Dave Ryals, Restorium Administrator Karlene Magee, Courthouse Maintenance John Buckley, University of Idaho Extension Educator Kate Painter, Chief Probation Officer Stacy Brown, and Solid Waste Department Superintendent Claine Skeen.
Mr. O’Neel was introduced as the new county Emergency Manager to those present.
Chairman Dinning said there’s getting to be a bit of a habit in that when another county office is presented with a question from a member of the public that they don’t have the answer to, staff members from that office suggest the person go see Commissioners. Chairman Dinning asked that staff attempt to find the answer to the person’s questions instead of just sending them to Commissioners.
The holiday schedule for this year will be the same as the last year.
Commissioners went around the room for department updates.
Mr. Buckley said he is working to winterize his Courthouse equipment and he will put the snow plow on today.
Mr. Skeen said he will put his snow plow on today as well. The landfill is busy and Mr. Skeen voiced thanks to the public on how well things are working at the landfill and the recycling system.
Mr. Wenk said he is winterizing his truck. Matters pertaining to the Neighborhood Weed Cooperative have been finished and over 580 acres have been treated. There was over $28,000 worth of in-kind work performed by the public involved in this program and that equates to approximately $18.00 per acre. The program now allows seed to be used so people will get their weeds under control and then they can go in and replant grass. Around 100 acres of grass seed was used.
Mr. Morris said Road and Bridge is right in the middle of screening sand and shuttling some of it south to Gypsy Lane to be stored. The guardrail project along Cow Creek and the project for Kootenai Trail at Atkins Canyon have both been finished. The pile of grindings that have been in Moravia will be put on Peaceful Way. HMH Engineering is working on the Trout Creek North bridge project and Road and Bridge will probably do the work themselves and have someone else do the Ruby Creek Bridge work to replace the bridge deck.
Sheriff Kramer said things are the same at the Sheriff’s Office. Last week he held a class on refusing to be a victim and this Saturday there will be a class on winter driving.
Mr. Self said it’s been going fine at the Veterans Service Office. Mr. Self briefly mentioned the issues the furnace is having in the building he works out of.
Mr. Moss said he is just busy. Planning and Zoning has a lot of applications and hearings in the mix.
Treasurer Larson said the levies are supposed to be approved Thursday and once that is done her office will bill for taxes.
Mr. O’Neel said he looks forward to talking with everyone and he’s just trying to get organized and determine what training he needs for not only emergency management, but as the county’s public information officer. Mr. O’Neel commented that he’s looking at updating the Emergency Operations Plan, which is now 10 years old and he will also set up training and exercises. Chairman Dinning said the other part of the Plan is that when there is an emergency, whether it’s the Forest Service or the State of Idaho regarding forest fires, those organizations have a team that handles public information, finance, etc., and within this new plan we will identify an office that will fall under those duties as opposed to listing an individual.
Ms. Painter said Ms. Robertson is in Boise this week. The 4H carnival had a great turnout, there was a grazing school held in the Naples fire station again, and the Extension Program will have a new newsletter in November listing the upcoming classes.
Ms. Goggia said the Prosecutor’s Office is just working and keeping busy.
Assessor Ryals said his office is attempting to get the field work done for the reval program. The appraisers have to get out and re-inspect parts of county every five years.
Ms. Magee said the Restorium is busy winterizing. The Friends of the Restorium have donated some new furniture so she will offer the couches and loveseats that the Restorium is replacing to other departments. Residency at the Restorium is down one to 36 people.
Ms. Brown said the Probation Office is staying busy. The State of Idaho is trying to get consistency with all 44 counties in how to transfer probationers. Ms. Brown spoke of being on a first name basis with other smaller counties and of being on a committee to determine consistency.
Ms. Painter informed those present that the University of Idaho Extension Program received another $2,500 for more community gardens so if there is any other entity who wants a garden, she has another dozen to 20 gardens that can be done.
Clerk Poston said another budget year as started. The city and Cabinet Mountains Water District elections are coming up. Clerk Poston spoke of meeting at the armory with Sheriff Kramer, Ms. Brown and Cory Trapp of Longwell + Trapp Architects regarding the armory remodel project so that process is starting up. Today State Treasurer Julie Ellsworth will visit Boundary County and hand out mini vaults so she and Treasurer Ellsworth will meet with local 4th and 5th grade classes.
Clerk Poston passed around information on the Know Before you Click program pertaining to cyber security training that county employee will participate in.
Mr. Wenk asked when county departments will receive their budget information. Clerk Poston explained that the county is wrapping up fiscal year end 2019, but the new budget should be ready soon.
The elected officials/department heads meeting ended at 9:21 a.m.
Commissioner Cossairt moved to sign the Local Public Agency’s Certificate of Completion of Right-Of-Way Activities for the Ruby Creek No. 2 Bridge, Key No. 19046, Project No. A019(046). Commissioner Kirby second. Motion passed unanimously.
9:24 a.m., County Noxious Weeds Department Superintendent Dave Wenk met with Commissioners to give his department report. Mr. Wenk commented that there is a lot of new acreage that has been treated and that in the 2020 Cost Share Program he will ask for a 10% allowance for education materials, such as books, etc. Mr. Wenk spoke of updating the Weed Superintendents Handbook.
Mr. Wenk said the Leadership Idaho Agriculture course starts the first week in November and runs November through February. This program will involve meeting with Governor Brad Little. Mr. Wenk spoke of changes he will make on the Neighborhood Weed Co-Op Application. Chairman Dinning suggested on the application asking how long a property owner has participated in the program and where their property that’s been treated is located. Mr. Weed mentioned a conference being held January 13th through the 16th so he will work with Clerk Poston on booking airfare. Mr. Wenk spoke briefly of winterizing his weed spray truck and of the Leadership Idaho Agriculture course.
The meeting with Mr. Wenk ended at 9:40 a.m.
Commissioners tended to administrative duties.
Commissioner Kirby conducted a quarterly inspection of the Boundary County jail and returned at 10:25 a.m.
10:30 a.m., Property owner Timothy Saunders and Treasurer Sue Larson joined the meeting to discuss a tax matter. Mr. Saunders informed Commissioners that he is very far behind on his property taxes and has decided to move and give up his property. Those present discussed what county action had taken place pertaining to his property in the past. Mr. Saunders informed Commissioners that Medicaid has $126,000 lien on the property. The property is paid in full and it could be rented out, but there is a lot that needs to be dealt with. Treasurer Larson commented that Mr. Saunders may look into the ability to sell the trailer. Mr. Saunders stated that he has two acres. Treasurer Larson also mentioned that Mr. Saunders doesn’t need any action from Commissioners, but he wanted to provide them with an update on his situation. Chairman Dinning informed Mr. Saunders to expect receiving certified letters regarding his property, but that is just part of the Treasurer’s Office process.
Commissioner Cossairt moved to sign the Property Tax Cancellation form for parcel #RP61N03E103760A for tax year 2018 to cancel $466.02 in deferred tax to certify to the real property roll. Commissioner Kirby second. Motion passed unanimously.
Commissioner Cossairt moved to sign the Property Tax Cancellation form for parcel #MH60N01W34899AA and to cancel $21.64 in year 2018 taxes, $217.59 in specials, and $4.79 in penalties, plus the current interest on the 2017/2018 mobile home taxes to certify to the real property roll. Commissioner Kirby second. Motion passed unanimously.
Commissioner Cossairt moved to sign the Property Tax Cancellation form for parcel #MH002700020310A and to cancel $29.36 in taxes, $161.48 in specials and $3.82 in penalties, plus the current interest on the 2018 mobile home taxes to certify to the real property roll. Commissioner Kirby second. Motion passed unanimously.
Mr. Saunders left the meeting at 10:44 a.m.
Treasurer Larson presented Commissioners with the final revised Idaho Department of Lands Certificate of lands fees, dated October 15, 2019, that are put on taxes.
Treasurer Larson and Commissioners reviewed the report on Boundary County accounts dated September 30, 2019 as presented by Treasurer Larson.
Commissioner Kirby moved to approve the report of Boundary County Accounts dated September 30, 2019. Commissioner Cossairt second. Motion passed unanimously.
The meeting with Treasurer Larson ended at 11:00 a.m.
Commissioners tended to administrative duties.
12:00 p.m., Boundary County elected officials met at the Kootenai River Inn to have lunch with State of Idaho Treasurer Julie Ellsworth and her husband. Present were: State Treasurer Julie Ellsworth, Maurie Ellsworth, Assessor Dave Ryals, Chief Deputy Treasurer Jenny Economu, Treasurer Sue Larson, Commissioner Wally Cossairt, Deputy Clerk Michelle Rohrwasser, Deputy Clerk Nancy Ryals, Clerk Glenda Poston, Sheriff Dave Kramer, Commissioner Walt Kirby, and Commission Chairman Dan Dinning.
The luncheon ended at 1:00 p.m.
There being no further business, Commissioners adjourned at 1:00 p.m.
______________________________
DAN R. DINNING, Chairman
ATTEST:
______________________________________
GLENDA POSTON, Clerk
By: Michelle Rohrwasser, Deputy Clerk