***Monday, December 31, 2018, at 9:00 a.m., Commissioners met in regular session with Chairman Dan Dinning, Commissioner LeAlan Pinkerton, Commissioner Walt Kirby, Clerk Glenda Poston, and Deputy Clerk Michelle Rohrwasser.
Commissioner-elect Wally Cossairt and Blue Sky Broadcasting News Reporter Mike Brown were in attendance of the meetings off and on throughout the day.
9:00 a.m., Road and Bridge Department Superintendent Clint Kimball joined the meeting to give the departmental report. A written report was presented. Mr. Kimball informed Commissioners that he posted Parker Creek Bridge for load limits. It’s a 9.3 ton axel limit, according to Mr. Kimball. Last week Road and Bridge worked to clean ditches on Sunrise Road, plowed and sanded roads and did sign work and this week they will catch up with sanding roads.
Mr. Kimball said work needs to be done to Ruby Creek Bridge #1. This bridge has a displaced abutment and something needs to be done when the water level of the creek is low. The load bearing portion has broken away from the spring walls. Chairman Dinning asked what the cost would be to repair or replace the load bearing wall. Mr. Kimball said his feeling is that it’s going to be in the $30,000 range. Ruby Creek Bridge #2 probably won’t hold a load now so a temporary fix may need to be put in place and Ruby Creek Bridge #3 should be re-decked, etc., according to Mr. Kimball. Mr. Kimball said Road and Bridge is working on Ruby Creek Bridge #4. Estimated costs for bridge #1 is $30,000 to $50,000, estimated costs for bridge #3 is $30,000 to $40,000, and possibly only $5,000 to $7,000 for bridge #2. Mr. Kimball said the problem is that Myrtle Creek Bridge also needs to have work done as the abutment on the north side is shifting. The work involved will be a real inconvenience to the working public. Chairman Dinning asked with Parker and Myrtle, can this work be connected to the cause of the emergency declaration. Mr. Kimball said he can’t tie this work back to any one single event that he can think of. Those present discussed the time frame in which to work on the Myrtle Creek Bridge and discussed the effects to farm equipment and heavier trucks. Commissioners and Mr. Kimball continued their discussion on repairs to Myrtle Creek Bridge. Mr. Kimball said Skin Creek Bridge is not looking very good as well. This bridge is askew and in order to obtain width, it involves a different scenario. Repairs will be approximately $100,000, but the county should start thinking about working on Ruby Creek Bridge#1 sooner rather than later due to the creek’s water level and the ability to work on it when water is low. Mr. Kimball spoke of possibly putting work to the Trout Creek Bridge off for one year. Ruby Creek Bridge #1 and Trout Creek Bridge would be the next priorities for funded projects. Mr. Kimball said he would look into what engineering costs will be for the bridge issues and Commissioners were in favor of that.
Mr. Kimball explained the reason for the amended State Disaster Cost claim for the Deep Creek Loop MP 1.1 ERF248 repair project is because the equipment rates changed and the damage had occurred before the rate change.
Commissioner Pinkerton moved to authorize the Chairman to sign the amended State Disaster Cost Claim for the Deep Creek Loop MP 1.1 (ERF248) Repair project. Commissioner Kirby second. Motion passed unanimously.
Those present discussed the improvements made to Kootenai Trail Road at Atkins Canyon.
Mr. Kimball mentioned he would like Commissioners to proceed with purchasing a Grizzly. Commissioners said they had already approved that.
Mr. Kimball asked if he’s doing okay with plowing and sanding. Chairman Dinning questioned what do you do when you have three inches of snow as you can’t do much?
The meeting with Mr. Kimball ended at 9:32 a.m.
Chairman Dinning mentioned wanting to look into installing a stair chair lift system for the Courthouse.
Commissioner Pinkerton moved to cancel fees for year 2018 for the following parcels as follows: cancel $4.55 in fees for parcel #RP65N02E353160A, cancel $3.16 in fees for parcel #RP65N02E266440A, and cancel $17.37 in fees for parcel #RP65N02E340143A for a total of $25.08 in fees cancelled for the three parcels. Commissioner Kirby second. Motion passed unanimously.
Commissioner Pinkerton moved to adopt Resolution 2019-4. Authorizing disposition of records of the Boundary County Commissioners’ Office. Commissioner Kirby second. Motion passed unanimously. Resolution 2019-4 reads as follows:
RESOLUTION 2019-4
A RESOLUTION AUTHORIZING THE DISPOSITION OF RECORDS
OF BOUNDARY COUNTY COMMISSIONER’S OFFICE
WHEREAS, the Boundary County Commissioner’s Office is currently storing old invoices from AT&T TeleConference Services that had been submitted for payment; and
WHEREAS, due to lack of storage space, the Boundary County Commissioner’s Office has requested permission to dispose of these old records as a copy of these same invoices are also attached to county claims and are retained for a period of five (5) years; and
WHEREAS, the Boundary County Civil Attorney has advised the Board of Boundary County Commissioners regarding the classification of such records pursuant to Idaho Code 31-871; and
NOW THEREFORE, upon motion duly made, seconded and unanimously carried,
IT IS HEREBY RESOLVED, that the following records be classified and disposed of as follows:
The following records have been deemed semi-permanent by the Boundary County Commissioners on the advice of the County’s Civil Attorney and semi-permanent records must be kept for a minimum of five (5) years. Copies of these records are already being held for the required five (5) year period by the County Clerk’s Office and Commissioners do not need to keep duplicates. The following Commissioners’ copies of these records are to be shredded:
• Commissioners’ copies of AT&T TeleConference Services Invoices from 2015-2017.
Regularly passed and approved on this 31st day of December, 2018.
COUNTY OF BOUNDARY COUNTY
BOARD OF COMMISSIONERS
s/_________________________
Dan R. Dinning, Chairman
s/_________________________
LeAlan L. Pinkerton, Commissioner
__________________________
Walt Kirby, Commissioner
Reviewed by and on advice of the County’s Prosecuting Attorney this 14th day of December, 2018.
s/_________________________
JACK DOUGLAS
County Prosecutor
ATTEST:
s/_______________________________
GLENDA POSTON
Clerk of the Board of County Commissioners
Recorded as instrument #276438
Commissioner Pinkerton moved to sign Certificates of Residency for Gracie Jones, Jedidiah Adams, Bailey Myers, and Ethan England. Commissioner Kirby second. Motion passed unanimously.
Commissioner Pinkerton moved to grant an extension of time to pay year 2018 taxes for parcel #MH65N02E353314 and to accept the tax amount due by January 14, 2019. Commissioner Kirby second. Motion passed unanimously.
Commissioner Pinkerton moved to sign letter of support for Cabinet Mountains Water District for infrastructure improvement. Commissioner Kirby second. Motion passed unanimously.
Commissioner Pinkerton moved to approve minutes for the week of October 10, 2018. Commissioner Kirby second. Motion passed unanimously.
Commissioner Pinkerton moved to authorize the Chairman to sign the Outlay Report and Request for Reimbursement (Request #6) and Invoice Summary for Boundary County Airport Improvement Project (A.I.P.) #3-16-0004-014-2016 once it has been verified it’s appropriate to sign. Commissioner Kirby second. Motion passed unanimously.
Commissioner Pinkerton moved to authorize the Chairman to sign the Federal Financial Report and the Outlay Report and Request for Reimbursement (Annual) for Boundary County Airport Improvement Project (A.I.P.) #3-16-0004-014-2016. Commissioner Kirby second. Motion passed unanimously.
Commissioner Pinkerton moved to sign letters to the airport engineers informing them Boundary County selected Toothman-Orton (T-O) Engineering for engineering and planning services for the Boundary County Airport. Commissioner Kirby second. Motion passed unanimously.
Chairman Dinning said the county has a piece of property that was tax deeded quite some time ago and county resident Don Grove has submitted and offer of $3,000 and he wanted to look into that. Commissioners reviewed an aerial map of the property in question.
Commissioner Kirby moved to accept the offer of $3,000 from Don Grove for county tax deeded property, listed as parcel #RP61N01E184810A that failed to sell at a prior tax deed auction. Commissioner Pinkerton second. Motion passed unanimously.
Commissioner Pinkerton moved to transfer title of the Dukw to the City of Bonners Ferry. Commissioner Kirby second. Motion passed unanimously.
Commissioners tended to administrative duties.
10:05 a.m., Commissioners continued the public hearing for Travis Wisberg who is requesting a variance of the location of an approach from the Road Standards Ordinance. Present were: Chairman Dan Dinning, Commissioner LeAlan Pinkerton, Commissioner Walt Kirby, Clerk Glenda Poston, Deputy Clerk Michelle Rohrwasser, Commissioner-elect Wally Cossairt, Applicant Travis Wisberg, and Blue Sky Broadcasting News Reporter Mike Brown. The hearing was recorded.
Chairman Dinning said Mr. Wisberg is requesting a variance that was created because he was not allowed to move his approach due to an agricultural access that was there. Commissioner Kirby said his view is that there was an agricultural approach on the neighbor’s property and based on that, he doesn’t think that should have any bearing in this proposition. Mr. Wisberg has legitimate reasons for his request for a variance and he thinks it should be approved. Commissioner Pinkerton said he could go either way and he added that he doesn’t think it’s going to be an adverse impact to have the access relocated and he cannot see an agricultural driveway having an effect. Without the agricultural access, the distance falls well within the bounds.
Chairman Dinning said the agricultural accesses should be allowed for occasional use and they shouldn’t have a bearing on access. Commissioners said this agricultural access can stay in place and they are not disputing that. Chairman Dinning said Commissioners would be granting Mr. Wisberg’s request for a variance to an approach to where it’s located on the drawing and to make sure it not affect the agricultural access.
Commissioner Kirby moved to approve Travis Wisberg’s request for a variance of the location of an approach from the Road Standards Ordinance. Commissioner Pinkerton second. Motion passed unanimously.
The hearing for Mr. Wisberg ended at 10:10 a.m.
Commissioners tended to administrative duties.
10:21 a.m., Solid Waste Department Superintendent Claine Skeen, Solid Waste Department Foreman Eric Owen and Chief Deputy Clerk Tracie Isaac joined the meeting.
Those present briefly discussed the position vacancy for Mr. Skeen’s department. Mr. Skeen said he does need this position filled.
Commissioner Pinkerton moved to go into executive session pursuant to Idaho Code 74-206(1)b, to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. Commissioner Kirby second. Commissioners voted as follows: Chairman Dinning “aye”, Commissioner Pinkerton “aye” and Commissioner Kirby “aye”. Motion passed unanimously.
Mr. Skeen and Mr. Owen left the meeting at 10:38 a.m.
Commissioners continued their executive session, which ended at 10:55 a.m. No action was taken.
Commissioners tended to administrative duties.
There being no further business, the meeting adjourned at 11:20 a.m.
____________________________________
DAN R. DINNING, Chairman
ATTEST:
__________________________________
GLENDA POSTON, Clerk
By: Michelle Rohrwasser, Deputy Clerk