***Monday, June 17, 2019, at 9:00 a.m., Commissioners met in regular session with Chairman Dan Dinning, Commissioner Wally Cossairt, Commissioner Walt Kirby, Clerk Glenda Poston, and Deputy Clerk Michelle Rohrwasser.

County resident Marty Martinez and Blue Sky Broadcasting News Reporter Mike Brown were in attendance of the meetings off and on throughout the morning.

9:00 a.m., Road and Bridge Foreman Randy Morris joined the meeting to give the departmental report. A written report was provided. Commissioners and Mr. Morris spoke of using the Durapatcher on McArthur Lake Road. Commissioners also asked about Sweetwater Road and Klockman Road.

Commissioners asked Mr. Morris about the Independent Contractor Agreement with Porter Yett that is to be signed in order to have mill work done on Meadow Creek Road. This project is where grindings will be placed on this road. Mr. Morris spoke of removing the top half inch to one inch off of the road and chipseal it. This will help smooth out the road and a better crown will be created, according to Mr. Morris.

Those present discussed work needed at the fairgrounds parking lot, starting by the ballpark. Chairman Dinning asked about ecology blocks as a way to better define the county’s property down at the fairgrounds.

The meeting with Mr. Morris ended at 9:15 a.m.

Commissioner Cossairt moved to sign the Independent Contractor Agreement with Porter Yett for milling on Meadow Creek Road upon receipt of the county civil attorney’s approval. Commissioner Kirby second. Motion passed unanimously.

Commissioners have learned that the Cooperative Road Agreement with the Forest Service expires this September so it will have to be renewed.

Chairman Dinning said the county needs to go out for the emergency manager position and also get a public information officer in place.

Commissioners contacted Road & Bridge Foreman Randy Morris via telephone briefly to update him about the Forest Service Cooperative Road Agreement that needs to be renewed. Mr. Morris said he will take a look at that.

Chairman Dinning asked Mr. Morris about the burnout event that has been requested to be held down at the fairgrounds and if it would harm the pavement. Mr. Morris said the road can be burned if the temperature is hot enough and it can deteriorate the top of the road surface, but it depends on how hot it gets. Mr. Morris said he doesn’t think the burnout event will hurt the pavement.

The call to Mr. Morris ended at 9:23 a.m.

Commissioner Cossairt moved to sign Certificates of Residency for Tiffani Beggerly, Emily Sanchez, and Gabriella Barajas. Commissioner Kirby second. Motion passed unanimously.

Commissioners addressed receiving a ballot for nominations to the Panhandle Health District Board. Commissioners will return their own completed ballot.

9:30 a.m., Commissioners contacted County Civil Attorney Tevis Hull via telephone. Commissioners will send a letter to the Kootenai River Lumber Company notifying them of the county’s interest to renew the property lease for additional parking spaces across the way from the Waterways boat launch. Attorney Hull informed Commissioners that the lessor has switched the area designated for parking.

Assessor Dave Ryals joined the meeting at 9:34 a.m.

Chairman Dinning said the Parks and Recreation Board is looking at remodeling the restrooms at the fairgrounds. More particularly the Parks Board is looking into buying the materials, then have the contractors do the work as they will donate their time. If a contractor’s time is donated, does the county fall under a bidding situation or public works license. Attorney Hull said no, but the county will want to make sure to look into how workers compensation works out from a liability standpoint and that will be the critical issue.

The call with Attorney Hull ended at 9:35 a.m.

Assessor Ryals presented Commissioners with a lease agreement for a new postage meter. Assessor Ryals said the prior agreement had been set up to automatically renew. This new machine is less expensive and there is no automatic renewal clause in this new agreement.

Commissioner Cossairt moved to sign the Postage Meter Lease Agreement with First Class Office Solutions. Commissioner Kirby second. Motion passed unanimously.

Assessor Ryals left the meeting.

Commissioner Kirby moved to amend the minutes of April 2 & 3, 2018 to include a copy of Resolution 2018-12. Chairman Dinning yielded the chair to second. Commissioners voted as follows: Chairman Dinning “aye”, Commissioner Cossairt “abstained” and Commissioner Kirby “aye”. Motion passed.

Commissioner Cossairt moved to sign the agreement with Employer Advocates LLC. Commissioner Kirby second. Motion passed unanimously.

Commissioner Cossairt moved to sign the Independent Contractor Agreement with Panhandle Pest Control. Commissioner Kirby second. Motion passed unanimously.

Commissioner Cossairt moved to sign the letter to renew the Real Property Lease with Kootenai River Lumber Company for overflow parking across from the Waterways boat launch. Commissioner Kirby second. Motion passed unanimously.

Commissioner Kirby moved to ratify the approval of the expenditure for tree removal at the Deep Creek boat launch. Commissioner Cossairt second. Motion passed unanimously.

Commissioner Kirby moved to approve the volunteer list for the July Fourth event at the fairgrounds. Commissioner Cossairt second. Motion passed unanimously.

9:50 a.m., Commissioner Cossairt moved to go into executive session pursuant to Idaho Code 74-206(1)b, to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. Commissioner Kirby second. Commissioners voted as follows: Chairman Dinning “aye”, Commissioner Cossairt “aye” and Commissioner Kirby “aye”. Motion passed unanimously. The executive session ended at 9:52 a.m. No action was taken.

Treasurer Sue Larson joined the meeting at 9:53 a.m.

Treasurer Larson discussed a tax payment matter regarding parcel # RP60N01W348990A owned by Lloyd and Luanna Funderberg. The Funderbergs are currently making payments of $75 per month to the county toward their delinquent property taxes. Chairman Dinning questioned cancelling penalties and interest and looking at the situation again in one year. Treasurer Larson asked about cancelling penalties and interest for years 2015 and 2016.

Commissioner Cossairt moved to cancel the late fees for years 2015 and 2016, plus current interest for parcel #RP60N01W348990A. Commissioner Kirby second. Motion passed unanimously.

Treasurer Larson left the meeting at 10:00 a.m.

10:00 a.m., Commissioner Kirby moved to recess as the Board of Boundary County Commissioners and to convene as the Boundary County Ambulance Service District Governing Board. Commissioner Cossairt second. Motion passed unanimously.

Commissioner Kirby moved to approve the Boundary County Ambulance Service District Governing Board meeting minutes of May 20, 2019. Commissioner Cossairt second. Motion passed unanimously.

Chairman Dinning stated that Commissioners learned the proposed building would not qualify for grant funding. Clerk Poston recently had a meeting with Cory Trapp with Longwell + Trapp Architects about the project so the Commissioners are waiting to see what information Mr. Trapp comes back with.

Commissioners said they have received an invoice for work previously done to the simulcast system and the county pays the portion for ambulance service as it’s a county district. It was said there are funds to pay the ambulance service portion of this invoice.

Commissioner Kirby moved to pay the invoice of $4,038.50 to the Fire Chief’s Association for work done to the simulcast system. Commissioner Cossairt second. Motion passed unanimously.

Commissioner Cossairt moved to continue this meeting until 2:00 p.m. as listed on the agenda. Commissioner Kirby second. Motion passed unanimously.

10:11 a.m., Commissioner Kirby moved to recess as the Boundary County Ambulance Service District Governing Board and to reconvene as the Board of Boundary County Commissioners. Commissioner Cossairt second. Motion passed unanimously.

Chairman Dinning informed Commissioner Cossairt and Commissioner Kirby that a representative of the Idaho Transportation Department will be attending the Kootenai Valley Resource Initiative meeting this evening to discuss plans to address the McArthur Lake curve on Highway 95.

Commissioners briefly took a telephone call from county resident Eric Madson pertaining to having the county chipseal Madson Road in exchange for the Madsons giving some land to the county as needed for repairing the slide at Atkins Canyon. Mr. Madson asked about extending pavement on Madson Road. Chairman Dinning said the county was going to build up this road and then have it chipsealed. Mr. Madson said Chairman Dinning made a valid point about the order of the process and that he feels the matter is covered.

The call with Mr. Madson ended at 10:17 a.m.

10:22 a.m., Donna Jo Dirks joined the meeting.

Commissioners took a short recess until their next meeting.

Kootenai Tribe of Idaho Administrative Director Rhonda Vogl and Bonners Ferry District Forest Ranger Kevin Knauth joined the meeting at 10:31 a.m.

Ms. Vogl said there isn’t a lot for this evening’s Kootenai Valley Resource Initiative (KVRI) meeting. Kennon McClintock with The Nature Conservancy will speak at the meeting. Idaho Transportation Department will talk about the McArthur Lake realignment project, which is scheduled for year 2022, unless the project gets bumped out further. The Forestry Committee is the only committee update at this evening’s meeting and then the next KVRI meeting will be July 15th.

Mr. Knauth provided an update on timber sales and he said there is not a lot of activity in the woods right now in terms of cutting and hauling. The Deer Stewardship is the only project being worked on and it should be done the end of this July. The market is not really high so people aren’t anxious to move wood, the mill yards are full and prices are down from one year ago.

The upcoming sales include the Black Boulder Good Neighbor Authority (GNA) with approximately five million board feet being associated with the Boulder Creek project. The Idaho Department of Lands (IDL) is doing the whole sale through their contract and it should be coming up any time. After that is Camp Stewardship within the Camp Robin area. This project will produce approximately 12 million board feet and the sale will take place in the 4th quarter around September. There will also be a solicitation for the Camp Robin project for approximately eight million board feet. Mr. Knauth said there are “no man” units that don’t really fall into other categories so the Forest Service is trying to get logistically creative.

The Forest Service is also working on the Westside Restoration Project, normally called Caribou Snow, but now the northern boundary comes across Cascade so the project name changed. Staff are in woods now to collect data for that project and there may be a field trip for that. The Forest Service will look for a decision on that in early spring or summer of year 2021.

Another project is the Grouse Bear Management unit (BMU) project and the Forest Service is very close with going out for a draft decision. The project is solely to bring this BMU into compliance with grizzly bear standards. Chairman Dinning asked if there are any sales going out in year 2020. Mr. Knauth said there is the Boulder Dash timber sale and the North Star Stewardship project out of Boulder so in total there is approximately 33 million board feet.

Those present briefly discussed information received from the Forest Service regarding Bog Creek. Mr. Knauth said the winter travel planning is ongoing and the hope is for there to be a decision in fiscal year 2020 or 2021. This project would involve motorized winter travel management. Mr. Knauth spoke of matters pertaining to fire fuels and said that big fuels are three inches and larger and these trees are at half the moisture content than was hoped.

Chairman Dinning informed Mr. Knauth that the county has a Road Maintenance Agreement with the Forest Service that will expire later this year. Mr. Knauth said the Forest Service had met with Road and Bridge about this earlier in the spring and discussed language changes. Mr. Knauth spoke of trying to bring on new projects and National Environmental Protection Act (NEPA) ready projects. Those present discussed matters pertaining to the Community Forest Landscape Restoration Project (CLFRP) as it pertains to the extension and construction of new roads. Chairman Dinning said as it pertains to bear management units (BMUs), the Long Smith BMU has two miles of road that needs to be stored and he has never had that come to him before. Mr. Knauth said he doesn’t think the Forest Service has done any work in there.

Chairman Dinning said there had been past discussions about opening places up for firewood and Mr. Knauth said that will get easier once all BMUs get into compliance. Ms. Vogl informed those present that there will be a grizzly bear meeting in November with Wayne Kasworm.

The meeting with Mr. Knauth and Ms. Vogl ended at 10:54 a.m.

11:01 a.m., Restorium Administrator Karlene Magee and Assistant Administrator Diana Lane joined the meeting to give the department report. Also present was Donna Jo Dirks.

Those present reviewed the report of Restorium matters. Ms. Magee spoke of taking a class and learned that it didn’t give her credit for billing through Blue Cross of Idaho. There were some issues with collecting funds through Medicaid and it could be due to this glitch with Blue Cross of Idaho who bills for Medicaid. Ms. Magee said there are still the same number of residents on Medicaid, which is 12.

Commissioners and Ms. Magee discussed the boiler issues at the Restorium. Commissioners asked Ms. Magee to find out the cost to repair the expansion tank and safety relief valve, etc., and to let Clerk Poston know for insurance purposes. Ms. Magee asked about repairing the boiler versus replacing it with a new one. Ms. Magee said the cost for a new boiler is approximately $10,000. The boiler has to be inspected once per year, but the technician who does it doesn’t have a license that will cover inspecting older boilers so they almost didn’t inspect it this year. Ms. Magee said she could also get the price to just replace the expansion tank and safety relief valve. Ms. Magee said Restorium Maintenance Squire Fields may have obtained a quote already. Chairman Dinning asked how staffing is at the Restorium. Ms. Magee spoke of continual issues with having enough staff. Ms. Magee voiced her concern with low staff numbers and how that will affect holiday time off. Employees won’t be able to use that time off within the same month. Chairman Dinning said to bring the matter of vacation time before Commissioners to make a motion on when something comes up.

Ms. Magee said she had a question regarding the retention of resident files. Rules she has come across said resident medical files need to be kept for three years, but the files are piling up. The records are not financial information, but consists of medical information, according to Ms. Magee.

Ms. Dirks informed Commissioners that the Restorium BBQ picnic will take place on June 30th so staff will be working on that. Ms. Magee said she is just very concerned about bringing in more residents with the amount of staff she has. There is no one to fill in if an employee calls in sick, etc. Currently the Restorium has approximately 16 or 17 employees and need 22 employees to be fully staffed.

Commissioners and Ms. Magee discussed increasing the rates for new residents coming to the Restorium and the possibility of proposing an increase of 4.9% for the existing rates.

The meeting with Ms. Magee and Ms. Lane ended at 11:30 a.m.

Ms. Dirks left the meeting.

Commissioner Kirby moved to continue discussion on the Restorium’s boiler until tomorrow at 2:00 p.m. Commissioner Cossairt second. Motion passed unanimously.

11:30 a.m., Solid Waste Department Superintendent Claine Skeen, Assistant Superintendent Eric Owen and Chief Deputy Clerk Tracie Isaac joined the meeting.

Mr. Skeen and Commissioners discussed matters pertaining to baling the landfill’s metal pile and it was agreed that Mr. Skeen should hold off on baling the metal until prices for metal improve.

Commissioner Kirby moved to go into executive session pursuant to Idaho Code 74-206(1)b, to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. Commissioner Cossairt second. Commissioners voted as follows: Chairman Dinning “aye”, Commissioner Cossairt “aye” and Commissioner Kirby “aye”. Motion passed unanimously. The executive session ended at 11:47 a.m. No action was taken.

Mr. Skeen, Mr. Owen and Chief Deputy Clerk Isaac left the meeting at 11:47 a.m.

Commissioners recessed for lunch at 11:55 a.m.

1:30 p.m., Commissioners reconvened for the afternoon session with Chairman Dan Dinning, Commissioner Wally Cossairt, Commissioner Walt Kirby, Clerk Glenda Poston, and Deputy Clerk Michelle Rohrwasser.

1:30 p.m., Commissioners held a public meeting with HMH Engineering representatives regarding the FY2023 KN 20215 Deep Creek Loop mill and overlay construction project. Present were: Chairman Dan Dinning, Commissioner Wally Cossairt, Commissioner Walt Kirby, Clerk Glenda Poston, Deputy Clerk Michelle Rohrwasser, Road and Bridge Department Foreman Randy Morris, Christine Baker and Shawn Metts with HMH Engineering, and Mat and Valerie Surprenant with E.L. Automation.

Mr. Metts had an aerial map of the construction area and explained the reason for the meeting is concerning the overlay project on Deep Creek Loop, which is a federal aid project administered by the Local Highway Technical Assistance Council (LHTAC). Mr. Metts said when the county received funding for this project, it was for safety and to make repairs to the damaged and cracking sections of the road. This project is a continuation of another project constructed in year 2011 that is located further south on Deep Creek Loop. The county has a match portion of 7% and construction is to take place in year 2023. HMH Engineering’s portion of the project will be done in November and then the project will sit on the shelf until it goes out to bid. The prior project done on this road had been an overlay and this will be a mill overlay and a straight asphalt layer, sort of like chipseal. Mr. Metts discussed how much asphalt will be involved. On the aerial map in red is where guardrails are to be installed and signage throughout the three miles will also be replaced. During construction the traffic control plan will be shown and one lane will be kept open with a pilot car. This will take place in July and August. Chairman Dinning asked about notifying the postal service and emergency services. Mr. Metts said part of the project involves coordinating with the Sheriff’s Office and ambulance service. Mr. Metts stated that HMH did learn that fiber is getting installed and that there are a few approaches involved in this project. Approaches and signs are what can be difficult. Approaches will be matched to what was already done to the three miles of road in the earlier project so he is recommending a continuation of that and he explained that he would like to pave away from the approach. As far as coordination, information will also be given to the golf course and City of Bonners Ferry as well as stopping by some of the residences in the area to let them know what is going on. The environmental aspect of this project is fairly simple and the document has already been approved, according to Mr. Metts.

Chairman Dinning asked if this is a cash match that is due from the county. Mr. Metts said it is a cash match project, but he doesn’t get into that side of projects very much. On the design portion, the county is paying as it goes, but for construction, you pay up front. The engineer’s estimate will have 3% added to it and that estimate is 1.78 million dollars so the match is approximately $80,000. LHTAC is running these projects throughout the state and if other funded projects get cancelled, those funds now become available. LHTAC will look for projects and if the match has been raised for these projects, a request can be made to move the project up prior to year 2023. Mr. Metts said there is a contingency for soft spot repairs. The road has changed in the last year and it will certainly change by year 2023 so if there are soft spots noticed, they will “x” them out. Mr. Surprenant asked about installing conduit when the project starts and if there is an opportunity for them to install fiber during this time. Mr. Metts said to the knowledge of HMH, utilities won’t be affected by this project. HMH will call the 811 to notify utility companies and to see if there are any issues, etc. Mr. Metts said he would get E.L. Automation’s information. Mr. Metts added that as a utility company, they would be working with the county to get utilities in the county’s right-of-way, clarifying that this project is just a surface rehabilitation. Mr. Metts commented that he now needs to reach out to Fatbam as they didn’t show up as a utility in this area since Fatbeam’s project is so new.

The meeting with HMH Engineering ended at 1:46 p.m.

Commissioners recessed until their next meeting.

1:58 p.m., Boundary Ambulance Service Chief Jeff Lindsey and Boundary Ambulance Service Board Chairperson Nancy Russell joined the meeting.

2:00 p.m., Commissioner Kirby moved to recess as the Boundary County Board of Commissioners and to reconvene as the Boundary County Ambulance Service District Governing Board. Commissioner Cossairt second. Motion passed unanimously.

Commissioners stated that Clerk Poston had met with Cory Trapp of Longwell + Trapp so we’re waiting for information to come back from him, but with Boundary Ambulance Service encompassing the whole building, the project is not eligible for funding through Panhandle Area Council. Clerk Poston briefly explained the lease purchase through Panhandle Area Council for the building being used by North Idaho College. It was said that Mr. Trapp does feel there is adequate room on the side of the armory for a building. Mr. Trapp took the building plans with him, but he did comment that the way one of the floorplans was laid out wouldn’t work as it showed bedrooms with no windows.

Ms. Russell brought up funding matters with Commissioners and she said she wanted to be clear regarding the deficit and having difficulty in the ability to get that income level back up, unless there is an increased fire season. Boundary Ambulance Service is looking to see what they have to drop. Ms. Russell said she spoke to her other board members and they had requested she speak with the Commissioners. Boundary Ambulance is requesting an additional $75,000 as they have staff in place now who can really provide the data of trending calls they get. Ambulance personnel can now trend and forecast ahead of time and Boundary Ambulance may not run out of money this month, but they can say they won’t have enough to cover expenses by the end of the year.

Chief Lindsey spoke of having completed a five year budget and how Boundary Ambulance will be in a deficit at the end of that five years, and that is without pay increases. Boundary Ambulance does have a good working environment and are now offering health insurance. Chief Lindsey said as far as the tax portion of funding, it is fairly static. Chairman Dinning explained that the county can only levy a 3% increase each year. Clerk Poston said if you are at the levy limit, then you’re stuck at that rate. If the county levies the maximum amount at a high level of assessed value for the county, if that drops, so is the amount the county can legally collect. Chief Lindsey said it would be nice to really plan for the future. Boundary County has to have ambulance service in the future and the question is how to sustain that service. If Boundary Ambulance continues at the current rate, they won’t make it. Chief Lindsey said he deals with cash flow. Ms. Russell said Boundary Ambulance can deal with firefighting, but they also cannot burn out the crews and send them out on fires. Chairman Dinning explained that the county can only collect “X amount” no matter what and he doesn’t know of another alternative. Commissioners will have to do some investigating. Ms. Russell briefly mentioned the possibility of starting memberships, similar to what Life Flight does. The issue of volunteers versus paid personnel comes up and Boundary Ambulance doesn’t want to go back to a lesser response time, etc. You can’t lose the hospital or 911 coverage, etc. Boundary Ambulance is averaging 1,100 to 1,200 calls per year and there is just a handful of personnel so if their pay was pulled, only a few personnel would stay. Chairman Dinning asked Ms. Russell and Chief Lindsey not to think the county doesn’t appreciate their services as Commissioners do understand the situation. Commissioners will need to look into this. Ms. Russell said she just wants it known that there is a crunch time. Chairman Dinning said he does appreciate this notice as opposed to saying they need the money next week. Ms. Russell said if her board can at least forecast to the six months from now, etc., they can plan. Ms. Russell said Boundary Ambulance will try and be more open with the community, such as be present at the fair and explain to the community how much it really costs to run this service. Chief Lindsey said now that this is out in the open, he can keep Commissioners updated. Chairman Dinning said the county and ambulance company are in this together.

The meeting with Ms. Russell and Chief Lindsey ended at 2:22 p.m.

Commissioner Kirby moved to adjourn as the Boundary County Ambulance Service District Governing Board and reconvene as the Board of Boundary County Commissioners. Commissioner Cossairt second. Motion passed unanimously.

Airport Manager Dave Parker joined the meeting at 2:30 p.m.

Mr. Parker provided Commissioners with an update on the bid process for the snow removal equipment and accessories, as well as the future building to house the equipment. Mr. Parker said as far as the building, the engineer is just working on the engineering portion of a building and then work will be on the environmental assessment for the entire area. It was asked if the county is doing an environmental assessment on private property and Mr. Parker said private property might be involved in that. Chairman Dinning said as it pertains to the grant, Commissioners are getting confused as we were understanding the grant was just dealing with the piece of equipment removal equipment and now it’s morphed into an environmental assessment and then a building. To purchase the snow removal equipment the county will not need an environmental assessment. Mr. Parker said the county will need to build a building to house the equipment and he further explained that he cannot even build a hangar without having an environmental assessment done.

It was said as far as dealing with the equipment, the county has done everything it needs to do to this point. Mr. Parker spoke of posting the notice of disadvantaged business enterprises (DBE) goals to the county’s webpage for the airport. There is public comment period for the month pertaining to this and Mr. Parker explained that the DBE is just for the airport; not the entire county. Mr. Parker said he’s waiting for the DBE that he thinks Commissioners need to sign. The next step in this process is the grant award that Commissioners will sign. Commissioners mentioned stopping there. Chairman Dinning said in the meantime, we’re starting with the environmental assessment. Mr. Parker said we’re putting numbers together for the beginning of the environmental assessment and they will be provided to Commissioners for review. The cost is estimated is $24,000. Mr. Parker clarified that the county will pay 5% of $24,000. Commissioners asked when engineering will start. Mr. Parker said engineering has just barely started. The agreement with T-O Engineering was signed, they have surveyed the sites and that information was submitted with environmental assessment documents for Federal Aviation Administration (FAA) approval. The Airport Board has looked at the property to determine what the best site is. Chairman Dinning asked Mr. Parker if he is carrying forward enough grant match in his budget if the grant award or bid for equipment runs into the next budget near. Mr. Parker said yes.

Clerk Poston reviewed the budget for the airport and said in one budget year the airport spent $20,000 against the grant budget amount of $42,000. Mr. Parker said until the county receives the grant funding, the engineer will continue sending invoices and the county will pay them out of the airport budget the best it can. Clerk Poston said the airport spent $20,000 out of the budget this year against a figure of $42,500. For the next year Mr. Parker is requesting grant match totaling $61,000. The sponsor’s match, which is the county, for the environmental assessment is $1,200 so that only comes to a little less than $20,000 and a lot of the work has already been done. Clerk Poston asked what is being carried forward and what is the request of $61,000 for? Mr. Parker said the Airport Board has talked about what will get done this year and next year. Clerk Poston wondered what the request of $61,000 is for. Mr. Parker said if the building for snow removal equipment got built next year, the amount of $61,000 would be carried forward for that. Clerk Poston said the grant match won’t need to be that much.

Those present discussed property that could be forecasted for purchase. Grant match in the amount of approximately $20,000 is going to be carried forward. Clerk Poston asked if Mr. Parker needed $61,000 next year. Mr. Parker said probably not. Clerk Poston listed off the prior year’s grant match levels when the county only spent a small amount of those budgeted match amounts and $61,000 is quite a large amount. Mr. Parker briefly questioned how some of the reimbursement is to come back the next year.

Chairman Dinning said where Commissioners get stuck is that the county can only levy 3% over the current budget. Clerk Poston added there is also new construction. Chairman Dinning said 3% can only equate up to $180,000 and Mr. Parker is asking for $61,000. Those present talked about getting close estimates for upcoming projects, such as the building, etc.
Mr. Parker and Commissioners discussed Mr. Parker visiting the Coeur d’ Alene Airport with Road and Bridge Mechanic Terry Johnson to look at trucks.

Those present discussed notification to Commissioners if a hangar owner leases their hangar out to someone else. Mr. Parker said he will provide Commissioners with an updated list pertaining to that every six months.

The meeting with Mr. Parker ended at 3:07 p.m.

3:40 p.m., There being no further business, the meeting adjourned until tomorrow at 9:00 a.m.

***Tuesday, June 18, 2019, at 9:00 a.m., Commissioners met in regular session with Chairman Dan Dinning, Commissioner Wally Cossairt, Commissioner Walt Kirby, Clerk Glenda Poston, and Deputy Clerk Michelle Rohrwasser.

9:00 a.m., Commissioners held an elected officials/department heads meeting. Present were: Chairman Dan Dinning, Commissioner Wally Cossairt, Commissioner Walt Kirby, Clerk Glenda Poston, Deputy Clerk Michelle Rohrwasser, Solid Waste Department Superintendent Claine Skeen, Courthouse Maintenance John Buckley, Treasurer Sue Larson, Assessor Dave Ryals, Assistant Restorium Administrator Diana Lane, Weeds Department Superintendent Dave Wenk, Planning and Zoning Administrator John Moss, Sheriff Dave Kramer, Chief Probation Officer Stacy Brown, Prosecutor Jack Douglas, Chief Deputy Clerk Tracie Isaac, Veterans Service Officer Ron Self, Road and Bridge Department Foreman Randy Morris, Extension Educator Kate Painter, and Courthouse Security/Bailiff Ben Reinhardt.

Chairman Dinning said he believes everyone has now turned their office budgets in so they will be reviewed. There has been no decision made on the revised Personnel Policy just yet. As it pertains to the remodel of the armory, an architect has been contacted for the remodel. Commissioners thought that the county could obtain a grant through Panhandle Area Council for the remodel, but due to the ownership of the building, the county does not qualify.

Chairman Dinning said at last night’s Kootenai Valley Resource Initiative (KVRI) meeting, the Fish and Game Department discussed chronic wasting disease being detected in deer found in Libby, Montana. Chronic wasting disease is not a virus, but it does affect deer, elk, moose, etc. This disease has been nationwide for a long time and there has not been any confirmed cases of transmitting chronic wasting disease to humans, but for those of us who harvest animals, the Fish and Game Department will be up in the area this year to check animals. You can take the animal or animal head somewhere to be checked out with a three week turnaround time for results. Chairman Dinning said the Center for Disease Control advises not eating meat if it’s contaminated.

Chairman Dinning said this last Friday there was a security issue at the Courthouse and he reminded everyone that if there is a perceived security issue, don’t keep it to yourself. The Courthouse has an intercom system, etc., as it doesn’t do any good to close down one floor in the Courthouse while no one else knows what’s going on. There is an emergency plan in place for this floor, but the offices on the other two floors as well as the Restorium and other offices should refresh themselves on emergency situations. Sheriff Kramer said in addition to pressing the panic buttons, if someone can call the Sheriff’s Office to give them information on the emergency, Sheriff’s deputies can be prepared for what is going on and so they don’t come in blind. You can now text 911 to relay information if you can’t call the Sheriff’s Office during an emergency. Mr. Reinhardt explained that in this recent security event, no one was actually in the building, except for earlier in the week. Someone had just heard this person was in town acting up so that is what started this situation.

Chairman Dinning said starting next month, Chief Deputy Clerk Isaac will provide an update on the additional policies within the county’s personnel policy.

Commissioners went around the room for department updates.

Treasurer Larson said Thursday is the property tax due date. Chairman Dinning informed everyone that Commissioners will hold a tax deeded property auction on July 2nd.

Chief Deputy Clerk Isaac said that AFLAC has a new representative who will be sending out flyers. This representative will try to set up a time to meet with employees once per month to talk about the program and this time will be on an employee’s lunch hour.

Ms. Brown said the Probation Office is getting busier.

Ms. Lane reminded everyone about the BBQ at the Restorium on June 30th. There will be an alzheimer’s support group available the second Thursday of every month and the location is across the street from the Restorium at the Panhandle Health District Office. There is no charge to attend this meeting, according to Ms. Lane.

Ms. Painter listed many courses the University of Idaho Extension Office is hosting this summer. The free garden program has started and there are probably 20 gardens in the area. Ms. Painter spoke of getting ready for the Farm to Table event this year.

Prosecutor Douglas said there is nothing new for his office.

Mr. Morris said Road and Bridge should finish the bulk of calcium work today with a hit and miss there. The Durapatcher and mower have been used the last couple weeks. Brushing is still taking place on Meadow Creek Road where grindings will be put down. Mr. Morris said paving Atkins Canyon is supposed to take place tomorrow and Friday and that should take care of the Madsons and Kootenai Trail. The Riverside Road Improvement project should get started next year.

Mr. Wenk said it should take four more full days to get the south end of the county sprayed for weeds. People now must have invasive species stickers on their boats when on the county’s water ways. The Idaho Department of Agriculture will start having roving crews in the area to check for invasive species stickers on boats at our boat launches, as well as to provide information on invasive species.

Assessor Ryals said his office mailed out the property valuation notices in early June and other than that, it’s been quiet. Chairman Dinning complimented the Assessor’s Office about Board of Equalization matters and he said most county elected officials that Commissioners have visited with cannot believe the low number of property valuation appeals Boundary County has.

Mr. Skeen said he is just staying busy and deciding on where to go with the wood pile. Mr. Skeen informed Commissioners that people who come to the landfill to dump their recyclables will put them in the blue roll-off containers so the landfill can clean up the building where recyclables usually go.

Mr. Buckley said he’s just been busy adding that he was able to get the baby changing station mounted in the women’s restroom.

Mr. Moss said Planning and Zoning is pretty much tied up. There are two public hearings before Commissioners today and there is also a hearing before the Planning and Zoning Commission this week, Not to mention all the applications that are coming in to his office.

Mr. Self said all is well with the Veterans Service Office. Mr. Self said with the population growth of this area, he has noticed more veterans transferring to his office during this month.

Sheriff Kramer said this Saturday the Sheriff’s Office will host another off highway course for all terrain vehicles (ATVs) and the Sheriff’s Office appreciates the use of the county’s gravel pit. Law enforcement was dealt a blow by the Idaho Supreme Court, according to Sheriff Kramer. Before there were certain misdemeanors and arrests that could be made on a probable cause, but now if the crime is not witnessed, The Sheriff’s Office can’t arrest on it, such as DUIs, domestic violence, etc. Sheriff Kramer said someone is going to get hurt before this is resolved and it’s disappointing, but we have to live with it until the law changes. Sheriff Kramer said his office is also working with the Prosecutor’s Office to see if he can get people working in the Sheriff’s labor program in order to keep the jail population down.

Clerk Poston said she is just working on budgets and cutting in different areas. Workers compensation rates increased to 23% so that significantly increased.

Chairman Dinning said tonight at the Naples School from 4:00 to 7:00 p.m., the Idaho Transportation Department will hold a meeting to discuss plans for realigning the McArthur Lake curve on Highway 95. There are plans to construct a temporary road to circumvent construction. This road should be done in the fall of year 2020, followed by construction the following year. Chairman Dinning said this is a $9 million project.

Our Congressional delegation sent a letter to the forester for Region 1 stating that they’ve treated recommended wilderness by policy as they don’t allow motorized vehicles or bicycles, etc, and they have stated they want that changed. They also sent a letter regarding waterways between Canada and the U.S. as there is concern about Canada and its pollution coming down into U.S. waters.

The elected officials/department heads meeting ended at 9:26 a.m.

9:30 a.m., Noxious Weeds Department Superintendent Dave Wenk joined the meeting to give the departmental report.

Mr. Wenk said he’s just about done with spraying in the south end of the county. Four violation letters have been sent out for weeds so he will talk to the county’s civil attorney about what to do. Mr. Wenk listed various conferences that he has coming up and he spoke about taking a look at the county’s boat launch at Deep Creek for what areas to treat. An article will soon be coming out in the newspaper about why the county sprays the roadsides and what material is being sprayed, adding that he is using eco-friendly treatments. Mr. Wenk informed Commissioners of complaints he has received when he has sprayed areas for weeds and that it was claimed that he had sprayed in a certain area when he had not so he took pictures.

Mr. Wenk informed Commissioners of a class that he needs Commissioners’ approval to take. Clerk Poston said in regards to the Weeds Department budget, Mr. Wenk had budgeted for this course.

Chairman Dinning mentioned getting in touch with the Kootenai Tribe to put word out about the roving boat check representatives.

The meeting with Mr. Wenk ended at 9:40 a.m.

Chief Deputy Clerk Tracie Isaac and Solid Waste Department Superintendent Claine Skeen joined meeting.

Commissioner Kirby moved to go into executive session pursuant to Idaho Code 74-206(1)b, to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. Commissioner Cossairt second. Commissioners voted as follows: Chairman Dinning “aye”, Commissioner Cossairt “aye” and Commissioner “aye”. Motion passed unanimously. The executive session ended at 10:00 a.m. No action was taken.

Chief Deputy Clerk Isaac and Mr. Skeen left the meeting at 10:00 a.m.

10:00 a.m., Commissioners held a public hearing for Planning and Zoning Application #19-082, a zone map amendment requested by Applicant Robert Pluid. Present were: Chairman Dan Dinning, Commissioner Wally Cossairt, Commissioner Walt Kirby, Clerk Glenda Poston, Deputy Clerk Michelle Rohrwasser, Planning and Zoning Administrator John Moss, Maggi Pluid and Applicant Rob Pluid. The hearing was recorded.

Chairman Dinning briefly reviewed the public hearing procedures. No member cited a conflict of interest.

Commissioners opened hearing to public testimony and asked for an opening statement from the applicant. Mr. Pluid said he lives at 598 Thunderview Road in Moyie Springs. He is the owner of the property and he is requesting to divide it. Mr. Pluid said he owns several properties adjacent to this parcel, which is approximately 32 acres. In the northern corner of this property there is a triangle shaped timbered area and rest of property is in hay. Mr. Pluid said his son approached him about the ability to build a residence on the timbered portion and he wanted to buy this portion of the property for that purpose. Mr. Pluid said he’s trying to keep the size of this proposed new parcel small in order to keep costs down as much as possible and he added that he and his wife talked about it and the intention is to leave the hay ground intact as much as possible and to sell their son the piece of timbered ground. It was then learned that this area can only be subdivided into five acres. The other parcels of land adjacent to the west can be divided as small as they want. Mr. Pluid said he talked to the Planning and Zoning Office about it and he requested a zone change so he can give his son as small a piece of land as possible. It has been requested to rezone the entire parcel from rural residential to suburban.

Commissioners had no questions.

Commissioners asked for the staff report. Mr. Moss said the 32 acre parcel is located on the eastside of Amoth Road and it’s in a rural residential zone. The background behind the application is that for a rezone, the request was made by the applicant to split off a two acre piece of land in the timbered corner of the larger 32 acre parcel. That request couldn’t be satisfied without a parcel split and the parcel split application is on the heels of a residential placement application and is also dependent on a rezone. Mr. Moss said he describes the differences in zones as being quite similar with the exception of parcel sizes and utilities. In the Comprehensive Plan, the description of the two parcels are quite similar and it just says the difference in the Comprehensive Plan is the minimum size of the parcel.

Mr. Moss said included in the material he provided are minutes from the Planning and Zoning Commission hearing where they discussed the zone change and there was one member of the Commission who expressed reservations because it was felt splitting the land is contrary to keeping the nature of rural residential the way it is. Mr. Moss informed Commissioners that the applicant owns the adjoining parcel so the parcel located immediately to the west side is in the suburban zone and is approximately the same size, and therefore it’s not an inconsistent or spot zoning issue as they are together. The second statement made is that the Planning and Zoning Commission felt this area will ultimately become smaller in size and that it’s not unreasonable to make this change, coupled with the applicant’s affirmation to not further divide this parcel. It’s not mentioned in the hearing, but in the past the application would have been granted as a family gift, but that is not an option so it was not discussed.

Chairman Dinning said to the west is the suburban category so it’s not like you’re going down the road a mile and putting in a suburban zone. This application meets the requirements of the Comprehensive Plan once it is processed and it was analyzed well by the Planning and Zoning Commission.

Commissioners asked for public comment from anyone who would like to speak in favor of the application, followed by speakers who are uncommitted or opposed. No one from the public was present.

Mr. Pluid said he would like to clarify a comment that Mr. Moss had made regarding splitting the property. Mr. Pluid stated that he did say that he had no intentions to divide the property further, however, things can happen down the road so that statement is not a promise that he never will split the property in the future. Chairman Dinning said that is not a condition of granting this application. Mr. Moss said there was another thought as to why not split off a five acres and do rezone for five acres and it was because we would be back here to do another hearing. Chairman Dinning said that would be spot zoning.

There being no further testimony, Commissioners closed the hearing to further comment and held discussion among themselves. Commissioners had no comments.

Commissioner Kirby moved to approve the Findings and Decision and to accept the recommendation of the Planning and Zoning Commission’s recommendation to approve Planning and Zoning Application #19-082, for a zone amendment. Commissioner Cossairt second. Motion passed unanimously.

The hearing ended at 10:20 a.m.

Rob Pluid and Maggi Pluid left the meeting.

10:30 a.m., Commissioners held a public hearing to consider Planning and Zoning Application #19-002, an application for a short plat subdivision requested by Applicant Jeffrey Veys. Present were: Chairman Dan Dinning, Commissioner Wally Cossairt, Commissioner Walt Kirby, Clerk Glenda Poston, Deputy Clerk Michelle Rohrwasser, Planning and Zoning Administrator John Moss, Chris Clark, and Dick Staples, who is representing the applicant. The hearing was recorded.

Chairman Dinning briefly reviewed the public hearing procedures. No member cited a conflict of interest.

Commissioners opened the hearing to public testimony and said this is not necessarily a new situation. Mr. Staples stated that he is representing the applicant and he offered Mr. Moss the opportunity to speak first.

Mr. Moss presented his staff report. The history of this request for a subdivision goes back to October 2018, at which point the applicant attempted to create a six lot subdivision. Mr. Moss added that in this process he’s not sure that all steps were followed, or if a public hearing was held to create a subdivision, or that the plat was recorded correctly. The applicant decided to go to Panhandle Health District to get perk approval on the five remaining lots and Panhandle Health District wouldn’t give it to him. The original surveyor was not a county surveyor, but was someone from Montana. All of this became apparent when the applicant came to replat the six lots, taking one out and having the remaining five lots. JRS Surveying was brought in and looked at the information and stated that we had a problem. Steps were taken to correct that. There isn’t the ability to create what the applicant wanted and he needed to get the plat approved. Mr. Moss said we went through the process and to his knowledge the process was approved up to having a public hearing, etc. The plat map was brought to Commissioners for signature and once it was signed the plat map got recorded, but the matter hadn’t gone through the hearing process. Mr. Moss said he doesn’t have a valid signed plat. So we have a plat signed by Commissioners that will be replaced by a new plat that will look exactly the same, but now a public hearing has occurred.

No one had any questions.

Mr. Staples said the only change on the plat is the road name. The name was originally Park Crest Heights Drive, but that name was too long so now it’s proposed to be called Park Crest Drive. The first time the plat was recorded it didn’t have signatures on it so the county civil attorney declared the map null and void. Now that the plat has Panhandle Health District’s approval, it’s hoped the plat will be signed again. There are two plats for Park Crest Heights that are null and void. Mr. Staples said this plat is subsequent to the two prior plats that are null and void. It should state that this is the final plat. There are no changes in the sizes of lots, etc., and if someone were to come in and pick up a plat, we don’t want to give out the wrong plat so somewhere that needs to be communicated to the Recorder’s Office.

Chairman Dinning said Commissioners held a public hearing for the plat with Mr. Veys and he recalls there being concerns about access to adjoining properties. At that point the matter was approved by Commissioners with some conditions. Evidently there was a survey recorded that didn’t meet qualifications of a plat. Commissioners met last fall and changes occurred without having a public hearing and that was presented to Commissioners for signature so there were errors across the board. Mr. Staples said there was a hearing a long time ago for the first plat and there weren’t the required signatures on the plat so there was a hearing then. There is a different plat now as Lot 1 has sold. Lots two through six then became lots one through five. Chairman Dinning said this is a quasi-judicial setting in which to correct this and the purpose of this hearing falls underneath Section 11.6 of the Land Use Ordinance in order to be brought into compliance.

Commissioners asked for public comments from those in favor of the application, followed by those uncommitted or opposed to the application. No one spoke.

Mr. Staples did not wish to make a closing statement. Chairman Dinning said when Commissioners approve this application, we will want to list a condition upon the face of the plat and to have the prior two plats be referenced by instrument numbers and be placed as comments on this new plat as a condition.
Commissioners had no further questions, closed the hearing to further comment and called for discussion amongst members. Commissioners said the public did have involvement in very beginning of this matter so this is not new information.

Commissioner Kirby moved to approve Planning and Zoning Application 19-002 regarding the Park Crest Subdivision for the short plat process and a correction of prior mistakes, to approve with conditions on the face of plat, and declare that the two prior recorded surveys and plats be declared null and void with their instrument numbers, book and page be referenced on the comments on this new plat. Commissioner second. Motion passed unanimously.

Commissioner Kirby moved to also approve the road name of Park Crest Drive on the plat. Commissioner Cossairt second. Motion passed unanimously.

The hearing to consider Planning and Zoning Application #19-009 for applicant Jeffrey Veys ended at 10:46 a.m.

Mr. Moss, Mr. Staples and Mr. Clark left the meeting.

Commissioner Kirby moved to sign the Management Policy Directive. Commissioner Cossairt. Motion passed unanimously.

Commissioner Cossairt moved to approve the minutes from the week of May 20, 2019. Commissioner Kirby second. Motion passed unanimously.

Commissioner Kirby moved to authorize the repairs to the expansion tank and pressure relief valve on the Restorium boiler as presented. Commissioner Cossairt second. Motion passed unanimously.

11:00 a.m., Boundary County resident Mike Nunke joined the meeting to discuss his solid waste fee on his tax bill.

Mr. Nunke explained that he lives 10 miles up Upper Pack River Road and he is paying a solid waste fee for a service he doesn’t use. Mr. Nunke added that he has been turned away from a dumpster site in Boundary County because he has 7B plates and he could not prove that he is a resident of Boundary County. Mr. Nunke said he is getting double hit as his solid waste fee is $282.96 on this year’s bill. He consolidated his parcels last year and his fee is $282.96. Mr. Nunke said he is just basically asking for an exemption as it costs more to drive to the Naples dumpster site than it does to pay Bonner County to dispose of his garbage there. Bonner County does have a sticker program and he pays just $5.00 to use the site there. Mr. Nunke commented that he also battles with the Forest Service about grading the road he lives on and he added that it costs him several thousand dollars in vehicles repairs due to the condition of Upper Pack River Road. Chairman Dinning said what Commissioners look at is if they do grant this exemption, there are approximately 30 other homes in that area and the county doesn’t know who is coming up to use our landfill. Chairman Dinning said what Commissioners need to do is to see how they can approve an exemption and not set a worse precedent. Chairman Dinning said Commissioners will look at this year’s tax bill. Mr. Nunke informed Commissioners that he has not yet paid his taxes.

11:07 a.m., Treasurer Sue Larson joined the meeting at Commissioners’ request.

Chairman Dinning updated Treasurer Larson as to Mr. Nunke’s situation. Mr. Nunke has three parcels that he has consolidated and he has a homeowner’s exemption. It appears Mr. Nunke is getting billed for two solid waste fees. Treasurer Larson said yes, because there are two structures. Commissioners said they want to figure out a way to hold off on having Mr. Nunke pay his taxes as reimbursements are a hassle if he is to get money back for the additional solid waste fee. Chairman Dinning added that Commissioners also don’t want to have late fees or penalties added to Mr. Nunke’s bill until this is resolved.

Treasurer Larson left the meeting at 11:09 a.m.

Commissioners discussed having the Assessor’s Office look at the outbuilding on Mr. Nunke’s property in order to determine what type of structure it is.

Commissioner Kirby moved to allow the property owner of parcel #RP60N02W218362A to hold off on paying his property taxes at Commissioners’ request, with no penalties, late fees or interest added, until Commissioners sort out the matter involving solid waste fees. Commissioner Cossairt second. Motion passed unanimously.

The meeting with Mr. Nunke ended at 11:15 a.m.

Assessor Dave Ryals joined the meeting at 11:17 a.m.

Commissioners updated Assessor Ryals as to Mike Nunke’s situation pertaining to solid waste fees. Assessor Ryals reviewed the file on this parcel and he said it would be okay to cancel the solid waste fee on the one structure, and it’s safe to say that based on looking at the pictures and knowing the size of the building.

Assessor Ryals left the meeting at 11:21 a.m.

Bonner County Emergency Management Director Bob Howard joined the meeting. Blue Sky Broadcasting Reporter Mike Brown also joined the meeting.

11:28 a.m., Commissioners discussed naming an Emergency Manager for Boundary County as well as filling the public information officer vacancy. Commissioners questioned what it looks like to formally name Mr. Howard or Sheriff Dave Kramer as the Emergency Manager for Boundary County. Cooperation still exists and it has for almost 30 years, according to Mr. Howard. Mr. Howard said there are sources in which he can obtain information so if an emergency occurs in Boundary County, he can also be aware of it. It wouldn’t be an issue for Mr. Howard for the county to name Sheriff Kramer for this position.

Commissioner Kirby moved to name Sheriff Dave Kramer as Emergency Manager for Boundary County understanding Boundary County will receive help and assistance from Bonner County when needed. Commissioner Cossairt second. Motion passed unanimously.

Commissioners will keep the public information officer position with Mr. Howard for now until they find someone local who will fill that role.

11:32 a.m., Boundary County Undersheriff Rich Stephens joined the meeting.

Undersheriff Stephens asked Mr. Howard about incidents he would like to be made aware of sooner rather than later.

The meeting with Mr. Howard and Undersheriff Stephens ended at 11:43 a.m.

Mr. Brown discussed with Commissioners matters and concerns pertaining to an applicant who may potentially fill the position of county public information officer.

Mr. Brown left the meeting at 11:51 a.m.

11:52 a.m., Commissioner Kirby moved to go into executive session pursuant to Idaho Code 74-206(1)b, to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. Commissioner Cossairt second. Commissioners voted as follows: Chairman Dinning “aye”, Commissioner Cossairt “aye” and Commissioner Kirby “aye”. Motion passed unanimously. The executive session ended at 12:06 p.m. No action was taken.

Commissioners recessed for lunch at 12:07 p.m.

1:30 p.m., Commissioners met for the afternoon session with Chairman Dan Dinning, Commissioner Wally Cossairt, Commissioner Walt Kirby, Clerk Glenda Poston, and Deputy Clerk Michelle Rohrwasser.

1:30 p.m., County resident Julie Holly met with Commissioners to discuss the burnout event to be held at the fairgrounds. Fair Board member Ben Robertson and Fair Board Secretary Paula Burt also joined the meeting. Chairman Dinning said any event the Fair Board wants to put on at the fairgrounds is something Commissioners don’t restrict. It was learned that the Fair Board wants Commissioners’ concurrence for this event. Commissioners asked about potential damages to the pavement as a result of this event and the response was that there probably wouldn’t be any. With this area, it’s not a county road, it’s not a city street, it is county property, which all fairground property is, but the Fair Board controls that. Chairman Dinning said he has never been to one of these burnout events so he doesn’t know how they’re handled. Chairman Dinning questioned accidents occurring if a bike gets out of someone’s control. Commissioners are in agreement if the Fair Board supports this event. Mr. Robertson said if there is going to be a burnout event at the fair, he just wants to know a deputy won’t show up and say they cannot do this. Chairman Dinning suggested the Sheriff’s Office be notified of when this event is taking place as well as the City. Ms. Holly said the road won’t be blocked. Mr. Robertson questioned that the road maybe should be blocked off so a car doesn’t drive through when this event is taking place. Ms. Holly said she will be meeting with someone about the details of this event later and they will discuss safety, etc. Chairman Dinning asked how spectators are separated from the people on the bikes. Ms. Holly said there will be a barricade of sorts and that is what is to be discussed this evening. Chairman Dinning said if a bike gets loose and a throttle is stuck wide open, what will protect spectators. It was said there is insurance to cover this. Mr. Robertson said he wants insurance to be in place and to plan for the safety of the spectators. Clerk Poston said to Ms. Holly that she may want to check what actions insurance will cover as it can fall back onto the county. Ms. Holly said John Becker followed up with the insurance company on the policy. Mr. Robertson said the policy needs to be written very clearly. Ms. Holly was asked where the burnout area starts and stops. Ms. Holly said the burnouts she has seen have been stationary and she’s seen a barricade around them. Mr. Robertson mentioned having insurance be specific about spectators and barricades. Mr. Robertson added that this event has already been approved with conditions and part of those conditions was talking with Commissioners about it.
Ms. Holly left the meeting.

Commissioners, Clerk Poston, Mr. Robertson, and Ms. Burt discussed siding needed for the north roof wall of Memorial Hall. Ms. Burt questioned who pays for this siding as roof work is currently being done.

The meeting with Mr. Robertson and Ms. Burt ended at 1:50 p.m.

Commissioners and Clerk Poston reviewed matters pertaining to a job description and budget.

2:00 p.m., Restorium Administrator Karlene Magee joined the meeting at Commissioners’ request to discuss repairs needed to the boiler at the Restorium. Ms. Magee said the company who had inspected this boiler will no longer inspect it due to its age. Ms. Magee was asked to check with Courthouse Maintenance John Buckley for a contact with Atlas Boiler to see if they can inspect it. Commissioners also requested that Ms. Magee obtain three quotes for a boiler. The boiler at the Restorium will be fixed and then a follow up inspection will be done.

Chief Deputy Clerk Tracie Isaac joined the meeting at 2:12 p.m.

Ms. Magee left the meeting at 2:13 p.m.

Commissioner Kirby moved to go into executive session pursuant to Idaho Code 74-206(1)b, to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. Commissioner Cossairt second. Commissioners voted as follows: Chairman Dinning “aye”, Commissioner Cossairt “aye” and Commissioner Kirby “aye”. Motion passed unanimously. The executive session ended at 2:22 p.m. No action was taken.

Chief Deputy Clerk Isaac left the meeting at 2:18 p.m.

Commissioners received a return call from Justin Nyquist with Idaho Counties Risk Management Program (ICRMP). Chairman Dinning said the county is going forward with repairs to the boiler at the Restorium and is looking to see when it can be inspected again. The boiler has to be inspected annually for state licensing and that is an internal look into the boiler, but Commissioners saw in the report on the boiler that the inspection done recently was an external inspection. If there is documentation available showing that the inspection was internal, Ms. Magee won’t have to have another inspection done later this fall. Mr. Nyquist said he would speak to the appropriate party to ask about what inspection was done.

The phone call to Mr. Nyquist ended at 2:25 p.m.

2:36 p.m., Solid Waste Department Superintendent Claine Skeen and Chief Deputy Clerk Tracie Isaac joined the meeting.

Commissioner Kirby moved to go into executive session pursuant to Idaho Code 74-206(1)b, to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employer, staff member or individual agent, or public school student. Commissioner Cossairt second. Commissioners voted as follows: Chairman Dinning “aye”, Commissioner Cossairt “aye” and Commissioner Kirby “aye”. Motion passed unanimously. The executive session ended at 3:14 p.m. No action was taken.
Chief Deputy Clerk Isaac and Mr. Skeen left the meeting.

Deputy Clerk Nancy Ryals joined the meeting to discuss an indigent matter. Deputy Clerk Ryals left the meeting.

Commissioners tended to administrative duties.

3:37 p.m., Commissioners contacted County Civil Attorney Tevis Hull about a modification to a project concerning the roofing at Memorial Hall.

Fair Board member Ben Robertson returned to the meeting at 3:37 p.m.

Attorney Hull commented that the Fair Board can seek three quotes, award the work, and continue the project. Clerk Poston suggested setting a timeline in which the quotes should be due. Mr. Robertson reviewed the quote for reference. Clerk Poston relayed what funds are available in the budget for Memorial Hall. There is the northeast and northwest roof walls of Memorial Hall that are not sided right now.

Commissioner Kirby moved to amend Commissioners’ agenda for 3:50 p.m., to include a motion regarding the structural integrity of Veteran’s Memorial Hall. Commissioner Cossairt second. Motion passed unanimously.

3:50p.m., Commissioner Cossairt moved to authorize the expenditure of up to $4,000 to make repairs to the northeast and northwest roof walls of Memorial Hall. Commissioner Cossairt second. Motion passed unanimously.

It was said just a row or two of siding will be done. Clerk Poston said moving forward, why not look into seeking quotes to have the rest of those sections repaired.

Mr. Robertson left the meeting.

There being no further business, the meeting adjourned at 4:00 p.m.

Motion made to approve on July 1, 2019.

_______________________________
DAN R. DINNING, Chairman

ATTEST:

___________________________________
GLENDA POSTON, Clerk
By: Michelle Rohrwasser, Deputy Clerk